We care about saving the environment and keeping money in your wallet. In this article, we cover some ways that you may be able to reduce the consumption of ink or toner and thus further reduce your printing costs. Since you are getting this newsletter, you have already most likely saved a good amount by purchasing your ink/toner supplies through us but there are other ways that you can stretch your dollar and make that cartridge last longer.
Using DRAFT mode on your inkjet printer
If you have an inkjet printer you may be able to reduce the amount of ink it uses for normal and every-day printing by switching your printer to use “Draft” mode. Inkjet printers produce output by moving the print cartridge along the page and spraying ink dots to create the printing. In “Normal” mode, which is what most printers are configured with, the print cartridge makes multiple passes over the same area and sprays multiple coats of ink to make the characters bolder. In “Draft” mode, the printer makes a single pass and moves to the next line. This creates characters which are not as bold, but may still be acceptable for everyday printing. Because the printer does not lay multiple layers of ink on the same space less ink is being used to print your document. You can always switch later to “Normal” or “Best” mode when you need that extra special touch.
Reducing output resolution on laser printers
Just like the “Draft” mode on an inkjet printer, laser printers have “Resolution” a setting. At lower resolutions less toner particles are used to create the image. As a result, the printed output may be not as dark as it may be at higher resolutions. If your printer is currently set to use resolution of 600 or 1200 DPI, try changing it to use 300 DPI. Not only will you use less toner, but your printer will print faster.
Save your color cartridges for color
In general, color cartridges cost more to run than monochrome (black). Therefore, if you are printing a document which has no color you would think that the printer would just use the black cartridge, but this may not always be the case. The color used in the document could appear black to you, however, could slightly be off-black. When this happens, your printer tries to use the combination of black and color cartridges to match the color your computer is sending it. If you are printing something that should be black, tell your printer to print everything in black and white or gray-scale. This will tell your printer to not worry about matching exact color and just use the black cartridge for your entire document.
Even though you may tell your printer to only use black, most HP and Canon laser printers continue to use color cartridges anyway. This will slow down the usage of the color cartridges but not stop them completely in these printers. So, while having a color laser printer is great for when you really need to print something in color, buying a low cost black and white only printer is the better option since you would not need to use your color printer at all when only printing black.
Do you even need a color cartridge?
Some HP inkjet printers are able to print black-only even if the color cartridge is out. So ignore that message that your color cartridge is out of ink, tell your printer to print in black or gray-scale only and save money by not having to purchase a color cartridge. If your HP ink jet printer refuses to print with an empty color cartridge, take the color cartridge out. The printer may complain, but will most likely print just fine. This applies only to HP ink jet printers which use a two (black/color) cartridge printing system.
Turn on Toner Save feature in your laser printer
Most laser printers have a feature that can automatically reduce the amount of toner which is being used while still keeping a reasonable quality output. Turn on the Toner Save feature for your printer and watch those savings roll in.
Reduce print density in your printer or multi-function machine
If you have a multi-function (print/scan/fax) machine you may be able to reduce toner/ink usage by reducing the density of your copied documents. The copies may look a little lighter, but may work just as well. Remember, as the toner cartridge wears out you may need to increase the copy density for acceptable output. Some laser printer have density settings although they are not scanning or copying documents. Playing with these settings will make your printing lighter but will save you toner in the long run.
Buy the right ink cartridge for your printing needs
For most printers cartridges come in various capacities. Designations such as economy, standard, moderate or XL may indicate the amount of ink in the cartridge. If you are printing a lot of documents frequently try to get an XL version of the cartridge that will work with your printer. If you are an infrequent user stock with economy or standard sizes. Overall, the cost to print using an XL cartridge is less as you frequently get 2x or 3x the ink than the standard cartridge for a fraction of the price more. However, as ink dries out, most manufacturers recommend that you use up a printer cartridge within 6 months or sooner after opening it. If you are an infrequent user of your printer, your XL cartridge may dry out before you have a chance to exhaust all ink in it. If you suspect that your ink cartridge has dried out, bring it by our store for a complimentary cleaning.
Use ECO-friendly font
A European company called Ecofont (www.econfont.eu) created a font which has small holes in the letters. By using this font, you can reduce your ink or toner usage by up to 25%. In the simplest case, you simply download a free font and use it in your documents. For a more advanced user, you can download their professional package which converts any document to an ecofont equivalent on the fly as you print. Start by downloading and testing their font by using it directly in your documents. If you are happy with the results check out their professional version.
Reduce Stop/Start cycles
If you are using a laser printer you may notice that the printer does some whirling before and after every printed document. If you are printing a single page the printer goes through a start-up cycle, prints the page, and then goes through the slow-down cycle. The additional time and turning incurred during the start-up and slow-down cycles can greatly wear out the components inside your toner cartridge causing to lighter printing and increases the likelihood of developing defects. While no printing is occurring, the components in your printer and cartridge spin just as if something was being printed. In addition, toner continues to accumulate on the drum even though there is no printing. This extra toner is swept into the waste-bin of the cartridge, reducing the supply of toner available for printing.
Of course, if you only need to print a single page, there is no way around this issue. However if you are printing a document with many pages and you notice that your printer keeps stopping and re-starting during the output of the document (meaning that your computer is not keeping up with the printer), there is an opportunity to reduce stop/start cycles. This could occur if you are printing documents from your accounting software for the year end taxes. The computer may need to crunch numbers before the page is ready for printing.
To reduce stop/start cycles use the Printer Properties | Advanced tab and tell the computer to start printing after the last page is spooled. Typically this setting is set to start printing immediately to improve user experience and reduce the perceived wait. When you change this setting, your document will start printing when the computer is done generating the entire document, so there will be an initial delay between the time you start your print job and the time the print job starts printing on the printer.
This setting will reduce the number of times your printer needs to stop and wait for the computer to generate more pages.
A note about printer settings
Most of the printer settings mentioned above can be found in your printer driver. Before pressing OK on your print dialog choose to edit “Printer Properties” or “Printer Settings”. This will alter the print settings for the document you are currently printing. Once you found the settings you like, you can make them your permanent default settings by altering the printing properties from the Control Panel on Windows machines or general printer settings on a MAC.
If you have any further questions contact us email@example.com.
To our loyal customers and social media followers we would like to thank you for your continued support. To show our appreciation we are introducing FREE Shipping Fridays!
Yes, this means any order placed on a Friday mentioning the code
receives FREE shipping on in-stock orders. No minimum order required and there’s no catch. Orders must be emailed (firstname.lastname@example.org) between 9am – 4pm on Friday’s using our code SHIPFREEFRIDAY.
Orders throughout most of the Quinte and Quinte West area are delivered by the owners of the business. To our customers outside the Quinte area your orders will be delivered by a national courier service.
TELL YOUR CO-WORKERS, TELL YOUR FAMILY, TELL EVERYONE! FREE Shipping Fridays at GT Printing and Electronics.
*This is a social media exclusive offer. To qualify for free shipping you must include the code provided above in your e-mail order. Most in-stock orders are delivered next business day. This offer is only valid to residences and business located in Ontario Canada.*
**Monday to Thursday we charge $5.00 plus HST for all orders under $150 before tax.
As our business has grown and evolved over the last year we felt it necessary to keep our brand fresh as well. We are excited to announce we have launched a whole new marketing platform starting with our website. A new logo and banner images will be released later this month.
We would like to introduce to you the all new GTPrinting.ca! We made significant changes to our website and we want you to enjoy using our website as much as we enjoyed re-branding it.
We have added several new pages including our newest website and graphic design division GT Designs! View our long list of design, social media and print services.
We also want to inform you that we have decided to shut down our webstore platform. We do apologize for any inconvenience.
We appreciate all feedback. For more information contact us at email@example.com.
Support a local business today, shop www.gtprinting.ca and “Think outside the big box!”
Since paper can actually be a pretty large chunk of what shows up on your expense report at the end of every month, it’s a good idea to keep an eye on the amount that is printed in your office in a given time frame. Although often overlooked, saving paper can have a huge positive effect on how much you save in your office. Enjoying the natural byproduct of creating a greener environment is also a plus.
Employees will often set their priorities for saving paper on the back burner. Since they don’t see the monthly expense reports, they don’t realize how much they are affecting the company. That’s why it’s up to you as either the owner or the manager to promote tips that will help employees become more conscious about the amount of paper they’re using in a given month.
Some great tips to help save paper include:
Proofread all Documents Before Printing- If you have ever printed a large document that contains errors, you know all you need to do is to print it again. This doesn’t really become a problem until it happens all the time. Proofreading your documents before sending them to print can avoid this problem from the beginning.
Print on Both Side of the Paper- Unless it’s necessary to print on individual sheets of paper, the alternative of printing on both sides of the paper will help save up to 50% of the paper you print. Especially useful for internal documents, printing on both sides of the paper helps save tons of extra paper every month.
Rely more on Digital Means- There are plenty of ways to keep printing and paper usage down in the office. One of those ways is to rely more on digital means than to print every communication out physically. An example of this would be to send intra company memos via email instead of sending them out physically.
Implement the Changes in your Office- Talking about saving paper in your office is one thing, but it’s another thing entirely to implement the changes and to make sure everyone in the office is on board. The only way you’ll truly start saving paper is to unveil a plan that everyone can follow.
Link to origonal article
There are plenty of reasons why a business would take the step in purchasing a Multifunction System for their office. Whether it is for the purpose of boosting efficiency and productivity in the office, or if it’s for consolidating much needed space, a multifunction system can contribute many benefits that a business can realize in a short amount of time. Companies typically realize that they have made a smart decision in investing in a Multifunction System shortly after it has been installed.
Benefits of a Multifunction System that are sometimes overlooked are the various Green initiatives that are associated with the machines themselves. It’s easy for a business to know that productivity will be boosted by a Multifunction System, but it’s a little more difficult for a business to realize the eco-friendly benefits that can be realized when making the switch from individual pieces of office equipment.
Environmentally Friendly Benefits Associated with Multifunction Systems Include:
Replacing Stand-Alone Products– Replacing old, out-of-date, stand-alone products can contribute to the lessening of an office’s carbon footprint. Many times, individual printers can use up large amounts of energy. If this happens in many places in the office, a lot of energy is wasted.
Save on Printer Supplies– The amount of supplies used for a single MFP in an office can also severely cut down on the amount of ink, toner, and other supplies that are used on a weekly or monthly basis. Consolidating equipment is always good for the environment.
New Products are Energy Efficient– Having new products in the office almost always means an upgrade to the amount of energy that is used in a given day. New products are equipped with the latest technology that are designed to save energy and money.
Using Supplies Efficiency– Similar to using its energy consumption wisely, a new product will also be better in using the supplies it has in an efficient manner. New machines tend to use less ink, toner, and other supplies and when printing and helps reduce the amount of waste they produce.
Investing in a Multifunction System has many benefits a business can realize in either the short term or the long run. Either way, the Green choice of today’s machines almost always point to a Multifunction System.
Video on benefits of using a Multifunction Printer (MFP).
Contact Us to learn more firstname.lastname@example.org.
Link to original article
For all our talk about environmental sustainability, we are still buried under piles of paper. We’re continuing to consume huge quantities of paper. These easy tips should help keep the dead tree count down.
Reduce font size and margins in your document before printing. If you must print out PowerPoint or other slideshow presentations, configure your print job to options like the Handouts View where you can choose a multiple number of slides to print per page.
Solutions like HP Smart Print cut out unnecessary information, such as banners and adverts, when printing material from the web.
2. Double up
Isn’t it great when the store has your favorite item on a two-for-one sale? Get as excited about winning two for one with every sheet of paper! Print on both sides. Make double-sided printing your default setting.
3. Portable Document Format
PDFs are the new paper. “Save as” or print directly to PDF. Scan paper originals to use, save, or distribute instead of making paper copies.
4. Print Preview
Take a few minutes to preview your print. Say good-bye to the single straggler line of text on one page, and avoid making a copious paper trail of your quest to perfection.
5. Print on Demand
Use print on demand capabilities. Publications and documents are not printed unless actually needed.
6. Streamline Access
Print release technology such as pull printing and access control forces users to physically log in or input a code at the printer to start the actual print job, preventing mounds of unclaimed papers.
7. Take the paperwork and cost out of admin
Did the term paperwork become synonymous with administrative forms around the same time that the phrase “lost in the paperwork” came into use? Paper is also expensive; Europe wastes 40 billion a year on paper invoicing.
Administrative management software and web programs such as Turbine handle a range of tasks from record-keeping to performance reviews to invoicing to accounting, tying all your employee management into a single affordable, accessible, searchable system.
8. Collaborate online
Use online collaboration tools like Google Drive or Dropbox to access and work on the same documents.
9. Stop printing your email
Printing does not equal saving. Email is already storable, savable, and sendable. Plus mobile options these days give you easy access to email and calendars.
10. Stop printing the internet
Instead of printing online material, use services like Instapaper or Pocket, which will save and store articles and pages you want to read and provide easy-to-read online and mobile formats.
After doing a few pricing comparisons on Hewlett Packard laserjet toners we found that our price was better 70% of the time. See for yourself …..
In addition to offering great pricing we also offer a larger selection of Printers, Printer Cartridges, Printer Toners and Printer Accessories compared to most big box stores in the area.
Remember our excellent service is also included in our price and “Think OUTSIDE the big box!”
*We will to our best to match or beat any competitors regular sales price
**Buy ANY 2 or more cartridges and save an additional 5%
Are you like many others today who are looking for a more affordable printing solution for your home or office? If you are, then you’ve probably noticed that the upfront cost of a new printer is only half of your worries.
The truth is, looking for a cheap printer is a double-edged sword. You can save money by purchasing a cheap printer, but it’s usually the cheap printers that require the most expensive ink cartridges! Likewise, you can buy cheap ink, but it’s often low-quality and they always run out faster than high quality ink.
Contact Us today and let us assist you in finding the best printer for you!